My client are a leader within their industry - specialising in family law and committed to the educative and developmental side of family law. With offices located in the heart of Melbourne's CBD. They have a lovely office environment with a warm and friendly atmosphere.
They are currently looking for an experienced legal secretary with family law experience to join them on a full time basis to support two lawyers who have been with the company for a considerable time. Hours of work are Monday - Friday 8.30am - 5.30pm with an hour for lunch.
Duties of this role are:
- Accurately type and proof read correspondence and documents produced from written and audio sources.
- Prepare, check letters and documents, with all relevant enclosures and ensure they are dispatched
- Monitor and screen incoming telephone calls. Take detailed and accurate messages and instructions on message record/diary note. Make appointments for and on behalf of solicitor when required. Ensure conference rooms are booked.
- Open and close files. Maintain required order of documentation on files. Ensure that correspondence, file notes, conference, court date, settlement, court filing dates are noted, filed and diarised.
- Prepare routine correspondence and other documents as instructed.
- Attend to archiving and deeding procedures for lodging and retrieval of files and documents.
- Assist solicitor in the reconciliation and preparation of bills. Follow-up on interim and final billing deadlines.
- Produce printouts of WIP and disbursements for reconciliation.
- Review files to ensure that all paid and anticipated file disbursements are included for billing purposes.
- Assist in debtor control and action trust account reconciliations
- Provide secretarial and administrative support to other secretaries or solicitors within the department.
To be suitable for this role you must have the following experience:
- Recent experience within family law is preferred but they will look at other legal experience
- Have a positive and can do attitude, be a team player and be happy to chip in and help others when needed
- Be very organised
- Have a typing speed of around 70+ wpm and have extreme attention to detail
In return you will have the luxury of working for a very well established firm, work with a very friendly and supportive team, be part of the weekly and monthly social events within the company and plenty more benefits.
If this sounds like you then please hit apply now!!
|